Regarding the use of our images

We request that visitors who wish to use images of objects from our collection go through the Terms of Use as outlined on this page, and submit any paperwork required to apply for usage. Please note that it will take about two weeks from the date of your application submission for the images to be sent to you.

In the event that you would like to use images of objects that are on loan to us, please indicate accordingly in your application.

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Image Usage Application Process

Application overview

Please download all the documents listed below, fill them in, and submit them to our Cultural Properties Registration Section via e-mail or fax. We will be in touch with you shortly after receiving your application.

Should you need more details on the object for your application (e.g. provenance, ownership), please feel free to use our online database search tool (Japanese only).

Required documents

1. Application form
2. Resource list
3. A copy of the image you wish to apply for (to check against our image database)
4. A Letter of Intent outlining your reasons for applying
5. A copy of a letter of agreement from the owner of the object (in the event that the object is not owned by Kyushu National Museum)

A copy of the Terms and Conditions document from Kyushu National Museum regarding your application (in the event that you are applying separately to reproduce the image in other formats).

Documents

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Further Resources and Pointers

We have a number of resources available for people who wish to use images of our objects.

Kyushu National Museum Collections Database (Japanese only)
This search engine allows you to browse through objects in our collections. Should you wish to apply for usage, this engine will also populate a portion of the required fields in the Resource List.

ColBase: Integrated Collections Database of the National Institutes for Cultural Heritage, Japan
Images hosted on Colbase can be used freely without additional application procedures. Please refer to their Terms of Use page for more information on how to cite Colbase appropriately.

Objects owned by parties other than Kyushu National Museum

Some of the objects in our collection are not owned by us despite being in our care. Should you wish to use images of these objects, we request that you first write in separately to the owners of the objects to obtain a letter of approval from them. Please attach a copy of this letter with your application documents.

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Permission to Reproduce Images

All Image Usage applications come with a Terms and Conditions document issued by us once the application has been processed. Please submit a copy of this document should you wish to reproduce the image you had applied for. The image reproduction fee chart is available here.

*Image usage fees may be waived in the event that the images will be used for educational or academic purposes. Each application will be evaluated on a case-by-case basis

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Regarding Delivery of Images and Other Documentation

Images & Terms and Conditions document

We will send both files as soon as your application has been processed. Please keep the Terms and Conditions document for future reference as it is tailored to your specific application.

Invoices and Payment

We will send you an invoice with payment details listed separately. Please go through them carefully and make a wire transfer to the account listed therein. Any additional handling or transaction fees are to be borne by the applicant.

Media Return Policy

We have a strict IP handling policy, and as such request that applicants permanently delete any image files provided by us once done with them. For films, DVD-R, or other forms of media, we request that applicants return them to us as soon as possible.

Usage Outside of Stated Purpose

Usage of our IP materials outside of the original intended purposes as stated in the applicant’s original Letter of Intent is expressly prohibited. In the event that this is discovered, we reserve the right to withdraw permission and reject future applications.

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Enquiries

Cultural Properties Registration Section
Cultural Properties Division, Kyushu National Museum
4-7-2- Ishizaka, Dazaifu City
Fukuoka Prefecture, Japan 818-0118
Email: shiryou-kanri@kyuhaku.jp
Fax: 092-918-2863 (domestic) / +81-92-918-2863 (international)
Operating hours: 09:30–17:30, Monday–Friday

Regarding the use of photos of the museum building

Persons who wish to use corporate images of the museum’s exterior should write in to the Administrative Office for more details.

Administrative Office
General Affairs Division
Kyushu National Museum
Email: soumu-kakari@kyuhaku.jp
Phone: 092-918-2841 (domestic) / +81-92-918-2841 (international)
Operating hours: 09:30–17:30, Monday–Friday